While an ARTP can be typed directly into the patient file from Notes, the most efficient way to enter this information is via the Dictation module.

To enter a new ARTP for a patient (via Patient Mode).

Notes - New - ARTP

  1. From the Notes option screen select 'ARTP'.
  2. Select 'OK'.
  3. If there is more than one claim number, select the appropriate claim by typing the number corresponding to the claim and press Enter.

  4. The ARTP form will appear on screen. 

    ARTP data entry screen

  5.  Some fields will be completed automatically, such as the Claimant Details and information populated from the Claim if this has been entered such as Body Site and Side.
  6. Complete the rest of the form.
  7. Optionally, attach Notes (see below).
  8. Save the ARTP by selecting 'Save'.
  9. Exit the ARTP by selecting 'Exit'.

Save

  This will save the ARTP to the patient file. You can continue entering data after saving.

Print

 Selecting Print will first check that the Mandatory fields are complete. If any fields require attention they will by listed.

You can continue to print a draft copy of the ARTP by selecting 'Yes'.

Alternatively select 'No' and complete the ARTP. 

Options ...

Selecting 'Options' displays the following screen.

ARTP Options screen

NHI Number

The Options icon allows you to specify whether the NHI number can be edited from the ARPT and whether it is to be printed on the ARTP.

Alternate Recipient

It the ARTP is to be sent to an alternate recipient, other than the one listed in the Recipient field of the ARTP, check this option on then select the alternate recipient from the drop down list.

Select the ellipsis (…) to bring up the 'Select 3rd party' screen.

To add additional third parties, see INVOICING_REPORTS

Select 3rd Party screen

The header of the ARTP will replace the 'Request to' segment with the selected 3rd Party details.

Sample of ARTP header with Alternate Party selected

Exit

To Exit from the ARTP, select 'Exit'.
Select 'Yes' to confirm you want to Exit.

Exit confirmation

Ensure you save your work before exiting.

Check Spelling

To spell check the ARTP, select this option.

Check Dictation

To mark the ARTP as checked, click on the 'tick'. Alternatively press F11.
As with other dictation, you will need to enter a valid PIN number to confirm the ARTP.
If the ARTP has not been completed, you will be unable to mark it as checked.

ARTP Not Complete message

Refresh Data

 

Select Notes

This allows you to attach notes from the patient file to the ARTP.

The types of Notes that can be attached are:

  • Medical Note
  • Nursing Note
  • Paramedical Note
  • Comment
  • Operation Note
  • Pathology
  • Histology
  • X-ray
  • Prescription
  • External document
  • Scanned document
  • Letter
  • Tests Ordered

The types of Notes that cannot be attached are:

  • ClinicalInk (Infopath)
  • Filenote
  • Worksheet
  • Message To Do

Recipient

 

Recipient's Name

This will be populated with name of the Party of Billing from the claim.

 

EDI Account Number

The EDI (if present) is pulled from the Party of Billing (Contacts - Invoicing/Receipts - EDI Account).

 

Lead Provider Details

 

Lead Provider

Select the Lead Provider from the drop down list. See LEAD PROVIDERS for details on how to add or amend this list.

 

Facility

Select the facility where the procedure is to be performed. See FACILITIES for details on how to add or amend this list.

 

Contract Number

Populated by selecting the Lead Provider.

 

Contracted

Select whether the surgery is Contracted or Non Contracted.

 

Treatment Details

 

Date of consultation

If the ARTP is being entered via Dictation, then the date of consultation will default to the date of the appointment.
If the ARTP is being entered via Patient Mode, press Enter for today's date or type the date in numeric format (dd.mm.yyyy)

 

Recommended Treatment

Select from Surgical or Non-surgical.
In the field beneath this, type the details of the recommended treatment.

 

Body Site to be treated

If this has been entered in the Claim, then this will populate automatically. If you type something in this field, the information will be written back to the respective field in the claim.

 

Body Side

If this has been entered in the Claim, then this will populate automatically. Alternatively, select the body side from the drop down list:

  • Left
  • Right
  • Both
  • Not Applicable 

 

Proposed Surgery Date

Type in the Proposed date of surgery. This can just be a month and year, i.e. January 2017.

 

Clinical Priority

Select from:

  • Low (91-180)
  • Medium (31-90)
  • High (7-30) 

 

Likely Length of Hospital Stay

Select from:

Day Case

 

Inpatient 

If Inpatient selected, enter the number of Days.

 

Theatre Time

Enter the number of minutes required for the procedure.

 

Is this Surgery Request a prerequisite ...

Select either Yes or No,

 

Procedure Details

 

ACC Procedure Codes

The ACC Procedure Codes are imported into the database - see ARTP PROCEDURE CODES.

Type the code (or part thereof) and then select from the list.

Sample of ACC Procedure Codes pick list

 

Procedure Description

The text if the selected procedure will be populated from the selection of the Procedure Code.

Procedure Description as populated from Procedure Code

 

 

MBS-E code

Press Enter to get a list of MBS-E codes for the selected Procedure.

MBS-E code selection list

 

more ...

To add additional Procedure codes select more.
An addition area to record another Procedure Code will appear (sequentially numbered).
Repeat the steps above to add another Procedure Code and MBS-E code.
Continue to add further Procedures as required. 

Adding additional Procedure Codes

 

less ...

Selecting Less will remove the last Procedure added.

 

Additional Resources / Non -Core Units

 

Code

The Additional Resources / Non-Core codes need to be imported to the database - see ARTP PROCEDURE CODES.

Select the code from the list (press Enter to get the full list) or type the code and then select.

List of Resources / Non-Core Codes

 

Description

This will populate based on the code selected.

 

Unit of Measure

This will populate based on the code selected.

 

Units Required (estimate)

Enter the number of units required for the selected Code.

 

Claimant Details

 

Claim Number

The Claim number will display based on the claim number selected (if more than one) when starting a new ARTP.

 

Claimant's Name

The Claimant's name, as entered in the Patient Registration will display.

 

Address

The Claimant's address, as entered in the Patient Registration will display.

 

Date of birth

The Claimant's date of birth as entered in the Patient Registration will display.

 

Telephone numbers

The Claimant's phone numbers, as entered in the Patient Registration will display.

 

NHI Number (optional)

If the NHI number is set to edit, then this field will display.

 

Date of injury

The Claimant's date of injury as entered in the Claim will display.

 

Referred By

The Referred by, as entered in the Claim will display.

 

History, Examination and Diagnosis

 

Type of assessment

Select from the list:

List of Clinical Services codes

CS100

Simple

CS200

Complex

CS250

Pre-Operative Anaesthetic Assessment - simple

CS260

Pre-Operative Anaesthetic Assessment - complex

CS300

Review Consultation

CS400

Second opinion

CS500

Re-assessment

CS600

Follow up (obsolete)

CS61

Subsequent Assessment - simple

CS62

Subsequent Assessment - complex

CS70

Long Distance Anaesthetic Consult

CS900

Complex Second Opinion

Sample screen - Type of assessment

 

History of the current condition

As typed.

 

Causal medical link ...

As typed.

 

Relevant pre-existing factors

As typed.

 

Clinical examination

As typed.

 

Diagnostic tests and imaging

As typed.

 

Specific Diagnosis

As typed.

 

Proposed Management / Prognosis

 

Prognosis

As typed.

 

Pre/Post-operative care

As typed.

 

Certificate

 

Specialist's name

As per licence.

 

NZMC Number

As entered in Provider Configuration (see CONFIG 1)

 

HPI number

As entered in Provider Configuration (see CONFIG 1)

 

Date

The date the ARTP was originally created.

 

Attached Notes

Displays the number of attached notes (if any). Additional notes can be attached (or removed) by selecting 'Select Note …'

 

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