Bank Accounts

Setup - Financial - Banking - Bank Accounts

The Bank Accounts tab displays all bank accounts for all Providers.

From here you can add new bank accounts, edit the details of existing ones, and initialise the opening Cashbook Balance for each account.

You can also mark a bank account as inactive.

Add a new Bank Account

  1. Select 'New'.
  2. Complete the details as applicable for the bank account being added.
  3. Select 'OK' to save the new bank account.


Account Name

Enter the bank account name as it appears on your statement or Cheque Book.

Account Code

Enter a code for this account, set a shortened account name. This appears on a number of reports where there is not sufficient room to print the full account name. Normally this would be the Provider code and a number, i.e. ABC#1

Account Number

Enter the bank account number together with the account suffix.

Bank/Branch

Enter the bank and branch numbers.This would normally be a two digit number for the bank and a four digit number for the branch.The BSB number is entered here, three digits for the bank and three digits for the branch.

A combination of the data entered in the bank / branch (BSB) and account number fields can automatically be included on invoices for payments to be made by internet banking.

Ensure that this information is entered correctly.

Bank

Select the bank name from the drop down list. This will often be an abbreviation, i.e. ANZ, WP etc. The Bank (as selected here) will print out on the Deposit slips (together with the BSB and Account numbers).

Branch

Select the branch from the drop down list. This would normally be the branch name and not a number, i.e. Collins Street.

Bank's Description


Cheque Fee

Obsolete

Free Cheques

Obsolete

Last Cheque #


Deposit Supplement #

? Obsolete

EFTPOS Supplement #

? Obsolete

Credit Card Supplement #

? Obsolete

Account usage

Select from one of the following options:

Practice / Shared

Where there is a single bank account for the practice, select this option.

Different Providers can then select this bank account as their default even if they are not the designated User / Provider for the account.

If Providers do not select this bank account as their default, it can still be selected when receipting.

Consider this option carefully after discussions with Incisive Software as there are implications on reporting and banking that are affected by what is setup here, or subsequently altered.

Practice / Individual

Where the Provider deposits practice receipts into his or her own bank account (or company account), this is the option to select.

Personal

? obsolete.

User / Provider

Select the Provider the bank account belongs to from the drop down list.

If the bank account is a shared practice account, the Provider selected should be the business entity and not an individual Provider. If necessary, speak to Incisive Software about having a Practice Provider that the bank account can be assigned to.

Automatic Advancement

? Obsolete

Account Closed

If the account is now closed, check this option.

The bank account will no longer be available for selection when entering receipts and expenses but will still be available for reporting purposes.

Bank Branches

Setup - Financial - Banking - Bank Branches.

The sole purpose of Bank Branches is to speed up data entry when receipting.

Add a new bank branch

  1. Select 'New'.
  2. Enter the description for the bank branch.
  3. Select "OK' to save the branch.
  4. The newly added branch will appear on the list.

New bank branches can also be added at the time of receipt entry proving SELECTION LIST RESTRICTIONS as not been enabled.

Edit a bank branch

  1. Highlight the branch to change.
  2. Select 'Edit'.
  3. Change the description as required.
  4. Select 'OK' to save the changes.

Delete a bank branch

  1. Highlight the bank to be deleted.
  2. Select 'Delete'.
  3. Confirm deletion of the branch by selecting 'Yes'.

Banks

Setup - Financial - Banking - Banks

The sole purpose of the banks is to speed up data entry when receipting.

Add a new bank

  1. Select 'New'.
  2. Enter the bank.
  3. Select 'OK'.
  4. The newly added entry will appear on the list.


New banks can be added at the time of receipting provided SELECTION LIST RESTRICTIONS has not been enabled.

Edit a bank

  1. Highlight the bank to change.
  2. Select 'Edit'.
  3. Change the description as required.
  4. Select 'OK' to save the changes.

Delete a bank

  1. Highlight the bank to be deleted.
  2. Select 'Delete'.
  3. Confirm deletion of the bank by selecting 'Yes'.

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