Patient Merge Codes

Patient Merge Codes utilize data from the following areas:

Patient Registration - Name

Tab Display

Merge Code

Field

Title

<title>

Title

First Names

<firstnames>

First Names

First Name

<first name>

First Names (first word)

Second Name

<second name>

First Names (second word)

First Initial

<1ini>

First Names, 1st character of first name

Second Inital

<2ini>

First Names, 1st character of second name

Initials

<initials>

First Names, 1st character of first name plus 1st character of second name

Last Name

<lastname>

Last Name

Known As

<knownas>

Known As

Date of Birth

<dob>

Date of Birth

Age

<age>

Age

Salutation

<salutation>

Salutation

Sex

<sex>

Sex


Medicare Number

<Medicare>

Medicare Number


NHI Number

<NHI>

NHI Number

Alternate ID

<AltID>

Alt ID

Date of Death

<DoD>

Date of Death

Contact Details

Tab display

Merge Code

From

Comments

Home phone

<homephone>

Home Phone


Work phone

<workphone>

Work Phone


Mobile Phone

<MobPhone>

Mobile Phone


Phone Numbers

<pat_phone_nos>

All of the above

Each phone number is preceded by a letter to identify the phone number, i.e. H (for home) M (for Mobile). If there is no phone number, the letter is omitted.

Email Address

<Email>

Email Address


Physical / Street Address




Address 1

<address 1>

Line 1 Physical Address


Address 2

<address 2>

Line 2 Physical Address


Address 3

<address 3>

Line 3 Physical Address


Address 4

<address 4>

Line 4 Physical Address


Address 5

<address 5>

Line 5 Physical Address


City

<city>

Town / City


Postal Code

<postalcode>

Post Code


Domicile Code

<Domicile>

Domicile code



State

 <state>

 State


 Address (1-2)

<address(1-2)>



Address (3-5)

<address(3-5)>



Street Address One Line

<addressOneLine>



Billing Address




Billing Name

<BillName>

Billing - Post To


Billing Address

<BillAddAll>

Billing Address

The text is presented in a format suitable for a label or envelope.

Billing Address (1 line)

<BillAdd>

Billing Address

All lines of the Billing Address appear on a single line with a comma between each.

Billing Address 1

<BillAdd1>

Billing Address

1st line*

Billing Address 2

<BillAdd2>

Billing Address

2nd line*

Billing Address 3

<BillAdd3>

Billing Address

3rd line*

Billing Address 4

<BillAdd4>

Billing Address

4th line*

Billing Address 5

<BillAdd5>

Billing Address

5th line*

*Because the number of lines for the Billing Address varies from patient to patient, in practical terms these individual merge codes might be better substituted with the single merge code of Billing Address.

Correspondence Address




Correspondence Name

<CorrName>

Correspondence - Post To


Correspondence Address

<CorrAddAll>

Correspondence Address

The text layout is suitable for inclusion on a letter or address label.

Postal Address 1

<paddress1>

Correspondence Address

1st line

Postal Address 2

<paddress2>

Correspondence Address

2nd line

Postal Address 3

<paddress3>

Correspondence Address

3rd line

Postal Address 4

<paddress4>

Correspondence Address

4th line

Postal Address 5

<paddress5>

Correspondence Address

5th line

Postal Address One line

<PostalAddressOneLine>

Correspondence Address

All lines of the correspondence address on a single line with a comma separating each line.

Other Contacts

Tab Display

Merge Code



Address Book/Contacts




Contact Address

<ConAdd>

Address

Single line, comma between each line as entered.

Contact Name

<ConName>

Name


Contact Notification

<ConNotify>

Notify?


Contact Phone

<ConPhone>

Phone


Contact Priority

<ConPriority>

Priority


Contact Relationship

<ConRelation>

Relationship


Emergency Contact



Relationship = Emergency Contact

Emerg. Contact Address

<EmergAdd>

Address


Emerg. Contact Name

<EmergName>

Name


Emerg. Contact Phone

<EmergPhone>

Phone


Emergency Contact

<EmergCont>

Name and Address

Single line, comma between each line (as entered).

Employer



Relationship = Employer

Employer / Employer Name

<EmpName>

Name


Employer Address

<EmpAdd>

Address


Employer Address1

<emp add 1>

Address

1st line

Employer Address2

<emp add 2>

Address

2nd line

Employer Address3

<emp add 3>

Address

3rd line

Employer Address4

<emp add 4>

Address

4th line

Employer Address5

<emp add 5>

Address

5th line

Employer Phone

<EmpPhone>

Phone


Family Doctor

The Patient Registration has a link to the Family Doctor (Contacts - Correspondence).  While it is listed here in the Patient Registration section, the data is pulled from the Contacts Address database.

Tab Display

Merge Code



GP

<gp>

Title Firstnames Last Name


GP Address (one line)

<GpAddOneLine>

Street address, City State and Postcode

Comma between each field, and each line within a field.

GP Address Full

<GpAddFull>

Street Address, City State and Postcode

Layout suitable for addressing correspondence.

GP EDI

<gpEDI>

Identifier: Healthlink (or similar)


GP Email

<gp email>

Identifier: Email


GP Fax

<gp fax>

Fax (Work)


GP Phone

<gp phone>

Phone (Work)


GP Postcode

<gp postcode>

Postal Code


GP Salutation

<GPSalutation>

Salutation field


GP State

<gp state>

State






Anaesthetist

<anaesthetist> 

Anaesthetist name entered in referral 

Entered as part of the Operation Booking process.  There is also <apptanaesthetist> merge code which is the anaesthetist selected as part of the appointment session.

Status

Tab Display

Merge Code


Marital Status

<marital>

Marital Status

Occupation

<occupation>

Occupation

Ethnicity

<ethnicity>

Ethnicity (1)

Ethnicity 2

<Ethnic2>

Ethnicity (2)

Ethnicity 3

<Ethnic3>

Ethnicity (3)


Health Fund / Insurance / Card Numbers

Tab Display

Merge Code



Health Fund / Insurance




Health Fund

<PatIns>

Health Fund


Policy Name

<PolicyName>

Policy Name


Health Fund Number

<policyno>

Fund Number


Employer Insurance

<EmpIns>

Employer Insurance


Patient Insurance Note

<PatInsNote>

Insurance Note


Card Numbers




Medicare Number

<Medicare>

Medicare Number including Ref. Num.

The Ref. Num, appears after a /

Medicare Expiry Date

<MedicareExpiry>

Expires

mm/yyyy

Healthcare Number

<HCNumber>

Healthcare Number


Healthcare Expiry Date

<HCExpiry>

Expires


Veteran Number

<veteran>

Veteran

Needs to be validated online through Medicare Online

Veteran Expiry Date

<VetExp>

Expires


Pension Expiry Date

<PenExp>


Doesn't appear to work

Pension Number

<PensionNo>


Doesn't appear to work


CSC Number

<CSC>

Card Numbers - Expiry Date

Community Services Card Number

Possibly used on Prescriptions

? no longer applicable (for specialists)



Expiry Date

<CSCExp>

Card Numbers - CSC Number

Community Services Card Expiry Date



ADF Entitled Personnel PMKeyS Number

<ADFPMKeyS>



Miscellaneous Patient Related Merge Codes

The following merge codes are based on the sex of the patient.  They are particularly useful for creating letter templates.

Tab Display

Merge Code

he/she

<he/she>

He/She

<He/She>

him/her

<him/her>

Him/Her

<Him/Her>

his/her

<his/her>

His/Her

<His/Her>

son/daughter

<son/daughter>

son's/daughter's

<son's/daughter's>

Tab Display

Merge Code


Allergies

<Allergies>

Section 8 of the Patient Registration.

Comments

<Comments>

Section 9 of the Patient Registration.

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