Batch Invoices are bulk billing schedules such as Medicare and DVA.  It may also include schedules for other organisations that prefer a single report of claims to be submitted for payment rather than receiving an individual invoice for each patient.

Setup - Contacts - Batch Invoices

Add a new Batch Invoice party

  1. Select 'New'.



  2.  Complete the details as required.
  3. Select 'OK' to save the new batch invoice entry.

 

Code

Enter a code to identify the organisation, i.e. DVA, BBM etc.

Company Name

Enter the name of the company or organisation to bulk bill. Primarily this is intended to print on the bulk bill schedule or invoice.

Address

Enter a postal address if required.

Contact Name

Enter a Contact Name if you have an individual that you deal with at this organisation, otherwise leave this field blank.

Phone

Enter a Contact Phone number, if required.

Fax

Enter a Contact Fax number, if required.

Email

 

DX Number

Enter a DX number if you use this method of mail delivery and the recipient has a DX address.

DX Location

Enter the DX Location if you use this method of mail delivery and the recipient has a DX address.

Using Invoice Items

This would normally be set to use invoice items for Australia.

Using Schedule Items

Not applicable.

Claim #

If the party you are bulk billing pertains to accident related claims and a Claim number is mandatory on schedule, check this option on.

Combined Statement

Not applicable for bulk invoicing.

Consolidate Emails

Not applicable.

Schedule Type

Select from:

Bulk Billing Medicare

DVA

N/A

 

Optionally, select the schedule Print Style you require. There are many preset formats, however if none of these is applicable, please contact Incisive Software, ideally with a mock up of your requirements.

Sample of the VMO Print Style:

Contract Number

If a Contract Number is stipulated for the organisation enter it here.

Purchase Number

If a Purchase Number is stipulated for the organisation enter it here.

Heading

 

EDI Account

Not applicable.

Certify

Some organisations require a Certification to be printed and signed on the Bulk Invoice / Schedule. If so, select this option and complete the Certification as stipulated by the organisation concerned.

Active

 

Import / Export

Some Bulk Invoices / 3rd Party Schedules can be either imported or exported. Please consult with Incisive to see whether this option is permissible and to set up,

 

 

 

 

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