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Changes to the MBS for July 2021
Posted by Jane Hughes on 28 June 2021 04:52 PM

As you will no doubt be aware there have been a number of changes to the MBS effective from 1 July 2021.

For a full list of the changes, please refer to MBS Online:

Because of the large number of superseded or deleted item numbers, and because of the delay in the Health Funds making available their Gap Cover Schedules, we will not be making the RATES.AUS file available to download and import until 6.00 a.m. AEST on 1 July.

It will be imperative that you complete all of your online claims for service up to and including 20 June 2021 before you download and import the new file.

Item numbers that have been deleted in the 1 July 2021 file, will no longer be available for online claims once the new file is imported.

Please note that the rates only need to be downloaded and imported once per database.  Please check with others in the practice to ensure they have finished their online claims to 30 June.

Invoice codes (Setup – Financial – Charges – Invoice Items) referencing the old item numbers, i.e. 49561 will still be available for use when producing invoices that are not online.  We would recommend that you edit these after you have finished invoicing, and set the entries ‘Available’ column to ‘No’ for all relevant Billing Types.  The ‘code’, i.e. 49561 will still be available for reporting purposes but will not be able to be used when invoicing.

Once the 1 July Rates file has been downloaded and imported, for other than online claiming (or if you opt out), you will need to create new invoice codes for the relevant item numbers.  This can be done via ‘Make Codes’ (Setup – Financial – Charges – Invoice Items).  For more information, please refer to the online documentation.

Check list

  • All online claiming for services up to 30 June completed.
  • Confirm all secretaries have completed online claiming.
  • Download latest Rates files (Medicare and DVA).
  • Import latest Rates files.
  • Set superseded or deleted invoice codes to Available – No.
  • Add new invoice codes using ‘Make Codes’ for the item number range applicable to the Provider.
  • Update your Private fees (if applicable) to reflect the price changes, if applicable (Setup – Financial – Charges – User Fee Schedules).